What is MDM and Why Is It Useful for Organizations?
For anyone who manages a team or runs their own business, regardless of size, you know how much effort goes into managing technology. It can take quite a while to set up a new Mac, iPad, or iPhone with all the right apps, settings, and logins. And that’s just the beginning—on an everyday basis, maintaining solid security practices is essential, and support requests are inevitable.
The solution to all this is MDM, or mobile device management, which is a way of centrally administering computers, tablets, and smartphones to simplify setup and ensure peace of mind for both employers and employees. Apple strongly encourages the use of MDM; the company continually enhances the core capabilities that MDM systems expose for IT administrators. If any of the benefits below are of interest to you for your business or even your personal devices, contact me and we can discuss your needs and goals.
Benefits to the Organization
MDM is a big win for organizations, including businesses, non-profits, schools, government agencies, and more. It’s just too hard—and too insecure—to deal with every device individually. With MDM, organizations benefit in the following ways.
Quick, consistent setup: With MDM, organizations can create profiles—collections of settings and account information—and install them automatically as part of a deployment strategy. In the best case, users have to do little more than power on the device and sign in; it automatically checks with the MDM server and downloads the necessary information. MDM solutions also let organizations install and configure approved sets of apps to ensure that every employee has the tools they need at their fingertips.
Improved security: A great deal of digital security comes down to policies: requiring a strong passcode, ensuring secure settings for things like screensavers, requiring that backups be encrypted, and more. All these options are easily set and enforced by MDM profiles. Plus, MDM can separate personal and business accounts and data and even ensure encryption of on-device data. And perhaps most important, MDM enables remote locating, locking, and wiping of lost devices.
Lower costs: Although MDM solutions usually come with a monthly cost, research shows that organizations save money overall in two main ways. Initially, MDM reduces setup costs by replacing an hour or two of hands-on effort with remotely pushed deployment. Over time, the consistency of setup and app availability dramatically reduces ongoing support costs.
Asset tracking: An MDM solution enables information-rich asset tracking, making it easy for an organization to see exactly what devices it owns, which employees have them, and where they’re located. This enables more efficient use of existing resources and easier lifecycle management.
Benefits to the User
Although it might seem as though MDM is primarily aimed at helping and protecting the organization, individual users benefit as well.
Personal/work separation: MDM makes it possible to separate personal and work accounts and data, which can eliminate the need to carry both personal and work phones at all times. In some cases, MDM can also make it so employees can securely use their own devices—which might be newer or more powerful—with organizational data and accounts.
Faster, easier setup: Most people don’t look forward to setting up and configuring devices, particularly when typing in usernames and passwords for numerous accounts. MDM does much of that, so employees can focus on their actual jobs.
Peace of mind: With the security policies enforced by MDM, users can have confidence that they haven’t inadvertently done anything to expose confidential data. Plus, mistakes happen, and devices are lost or stolen. An MDM solution might be able to locate a lost device, and if not, it can ensure that the device is both worthless and unable to reveal anything damaging.
Choosing and setting up an MDM solution requires a considerable amount of research and planning. Unless you have significant IT staff and resources, it makes sense to work with someone who already has MDM experience. If you’re interested in using MDM for your small business, or even for your family’s devices, let me know so we can discuss a custom solution.
